Property Administrator

Company: Beacon Hill Staffing Group
Location: Brookline
Posted on: June 17, 2022

Job Description:

Our client, a national real estate operator, located in Boston, MA, is seek a Temporary to Hire - Property Administrator, to assist the Sr. Property Manager with all things tenant related. In this role, you'll communicate often with tenants of the space, coordinating housekeeping, exterminators, and other vendors they may need at any given time as it relates to their suite/office space. You'll track Certificates of Insurance (COIs), set up vendors in their database, run sales reports, input & track work orders. This role requires a warm personality, someone who likes interacting with other professionals & who is great at keeping everyone updated with the latest step in their transaction request. This role can compensate up to $25-$30/hour on the contract side (based on previous real estate experience), and between $50k-65k once permanent.MINIMUM QUALIFICATIONS REQUIRED:Education and Experience:A minimum of a high school diploma or GED.Experience in administrative work is required, preferably for two years or longer.Proficiency in personal computer applications is required (Microsoft Word, Excel, and Outlook)Skill in composition and editing of communications is required.ESSENTIAL JOB FUNCTIONS:Receive tenant requests for service. Record and communicate the details to appropriate property staff or dispatch personnel to respond. Follow up to ensure task completion and tenant satisfaction.Coordinate and assist with tenant move-in and move-out.Coordinate and assist with new tenant receptions and orientations.Assist in maintaining the tenant information manual and be alert for the need for updates to ensure content is current and correct.Answer phones. Respond to inquiries by providing necessary assistance or referring visitors and callers to appropriate staff member or venue.Coordinate production of tenant signs, keys, and directory information.Prepare tenant contact lists and keep them current and complete.Prepare and send advisory notices to tenants as directed.Receive and respond to or forward email and other communications.Procure, replenish, and neatly maintain office supplies. Conduct periodic inventory.Ensure office equipment is always serviceable. Arrange for replacement and repair as necessary.Assist the management staff by sourcing and procuring supplies and products as requested.Operate office machines.Manage calendars and schedules for events and projects, as assigned.Assist the property manager or other staff members in obtaining certificates of insurance (COIs) from tenants and ensuring each certificate is current and compliant with the underlying lease.Qualified candidates should apply today for immediate consideration.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Brookline , Property Administrator, Other , Brookline, Massachusetts