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Assistant Payroll Manager

Company: Dana-Farber Cancer Institute
Location: Brookline
Posted on: June 12, 2021

Job Description:

Overview

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

This position reports directly to the Payroll Manager and provides managerial oversight and direction to the Payroll Coordinators in relation to daily Payroll operations. Maintains business continuity in the absence of the Payroll Manager. The Assistant Payroll Manager will provide input and support on team building, process improvements, system integrations, implementations, implement processes, and document procedures for internal controls. The position will conduct internal audits periodically of various payroll areas and document recommendation for improvements and guidance of any changes. The Assistant Payroll Manager is extremely detail-oriented, possesses strong leadership skills and significant knowledge of payroll administration including state and federal regulations.

Responsibilities

  • Responsible for the day to day operational responsibilities of the Payroll department through the Payroll confirmation process for all paid staff including union and non-union positions.
  • Provide direction and support to Payroll team to resolve time reporting and pay issues.
  • Collaborate with Human Resources to ensure appropriate data workflow for job changes.
  • Assign Payroll tasks and guidance to staff to meet job requirements and ensure that job requirements are met.
  • Prepare data material for internal and external audit requests.
  • Calculate and communicate salary overpayments effectively to resolve issues accurately and update Payroll system and applicable staff records as needed.
  • Review and approve departmental requests for appropriate time approval system access.
  • Ensure accurate, timely and adequate follow up by Payroll staff of all Payroll requests that come through the email inbox, phone and voicemails.
  • Assist with preparation and facilitation of year end activities between IS, HR, Benefits and Payroll to ensure continued operations when transitioning calendar years.
  • Maintains earning and deduction control tables to ensure accurate payment and withholdings for staff payments.
  • Special assignments as needed

SUPERVISORY RESPONSIBILITIES:

Assist with hiring, training and providing direct supervision on day to day work for the Sr. Payroll Coordinator and Payroll Coordinator. This includes assigning, reviewing and evaluating work and when needed, providing training and guidance to ensure work is completed.

Qualifications

  • Bachelor's degree in Business Administration, Accounting, Finance required, or an equivalent combination of education and experience will be considered in lieu of degree.
  • American Payroll Association Certification a plus
  • 5 years of full Payroll cycle processing experience
  • 2 years supervisory experience required

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Knowledge and understanding of Payroll concepts and pay based calculations.
  • Knowledge of PeopleSoft payroll processing and payroll concepts.
  • Comprehensive knowledge of Institute policies, state and federal regulations.
  • Strong organizational skills and attention to detail, as well as the ability to multi-task.
  • Strong customer service skills and ability to resolve issues independently.
  • Strong decision making, problem solving skills and root cause analysis to resolve problems.
  • Strong Microsoft Office (Excel, Word, Outlook) skills
  • Ability to collaborate and provide information to both internal and external customers.
  • Ability to work in team setting and communicate effectively with cross-functional groups.
  • Ability to become Subject matter expert in Payroll processes, and efficiencies.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Keywords: Dana-Farber Cancer Institute, Brookline , Assistant Payroll Manager, Other , Brookline, Massachusetts

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