Receptionist/Office Manager

Company: Beacon Hill Staffing Group
Location: Brookline
Posted on: June 19, 2022

Job Description:

Our client, a global investment firm located in Boston, MA is seeking a Receptionist/Office Manager to join their team on an open-ended contract basis. This role is compensating up to $30/hour on the contract side and will consist of a Monday-Friday 8am-5pm schedule. Qualified candidates should apply today for immediate consideration!

Responsibilities
Establish operational procedures and maintain office for 40+ finance professionals
Serve as primary contact for landlord, property management and security
Manage vendors and arrange for necessary installations and repairs
Maintain and inventory office furniture and machines (coffee maker, water dispenser)
Serve as liaison with IT for onsite issues and set up
Operational knowledge of office AV equipment
Owner of office calendar and conference room scheduling.
Primary onsite interface for all office guests (clients, employee interoffice)
Arrange daily team lunches, weekly groceries and catering for client meetings as needed
Order and maintain inventory of office and kitchen supplies
Maintain office common areas in an organized, neat fashion
Assist with recruiting and onboarding logistics
Budget, monitor costs, review, and submit invoices for payment
Assist with team events, offsites, strategy sessions, holiday parties and philanthropic events
Receive, distribute, and coordinate mail and packages
Serve as the fire, health, and safety advocate for the office
Daily interaction with Boca Raton headquarters as well as Waltham and London offices


Qualifications
Bachelor's degree preferred
5+ years prior experience in a corporate environment (Financial Services preferred)
Ability to prioritize, multitask and demonstrate urgency and respect for deadlines
Positive, can-do attitude with strong decision-making abilities
Excellent attention to detail and strong communication skills
Ability to build strong working relationships firmwide and be viewed as a trusted, approachable resource
Must be proficient in Microsoft Office suite (SAP Concur a plus)
Ability and openness to continuously learn new skills and technology
Well-organized, mature, and comfortable working in a fast-paced environment


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Brookline , Receptionist/Office Manager, Executive , Brookline, Massachusetts