Administrative Assistant
Company: Boston Vision
Location: Brookline
Posted on: May 26, 2023
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Job Description:
Boston Vision is an academic private practice, at the vanguard
of eye care and patient service. Since founding Boston Vision, we
have relentlessly pursued both improvement in patient experience
and innovation in academic medicine. This stems from our philosophy
that only through dedicated emphasis on both scientific pursuit and
patient satisfaction can we deliver the best possible medical
care.SummaryWe are seeking an energetic, self-starting individual
to join our company as an Administrative Assistant (Admin
Assistant). Reporting directly to our Chief Executive Officer
(CEO), the Admin Assistant would be responsible for a variety of
clerical tasks and duties. This can include managing schedules,
scanning documents, managing paper and virtual databases, answering
the phone and inquiries, responding to emails, collecting and
distributing the mail, making deposits and any other administrative
tasks as needed. Our ideal candidate has a wide range of applicable
skills, from strong computer proficiency with office productivity
suites to attention to detail with data entry tasks. Skills such as
time management, multitasking, and organizational skills would be
preferred. Having a thorough knowledge of our product and service
offerings, and prior administrative experience is a strong
plus.Essential FunctionsWork closely with the CEO and leadership
team to oversee daily business operations such asRunning the
mailMaking remote depositScanning and emailing received mail to
various departmentsAssisting with sending checks for co-management
feesAttending to any correspondence and emails by customers,
clients, employees and contractorsAssisting with ongoing
projects.Other administrative duties as assigned.Work
EnvironmentThis role operates in a professional medical office
environment routinely using standard office equipment such as
computers, telephones and office equipment.Physical DemandsThis
role requires periods of time sitting at a desk using office
equipment as well as moving around the office meeting with other
staff on an as needed basis.Position Type and Expected Hours of
WorkThis is a part-time, non-exempt position. Days and hours of
work vary according to the business demands, but two-three
days/week is currently needed.Required Education and ExperienceHigh
school diploma or equivalent requiredCollege students welcomed to
apply1 year of experience as an administrative assistant or
relevant position preferredExcellent verbal and written
communication skillsExcellent time management skillsBi-lingual
Spanish speaking skills a plusAbility to work effectively in a
fast-paced environmentWork AuthorizationAll employees must be
already authorized to work in the USAAAP/EEO StatementBoston Laser
Eye Institute is an equal opportunity employer. Applicants are
considered for positions without regard to veteran status,
uniformed service member status, race, religion, sex, national
origin, age, physical or mental disability, genetic information or
any other category protected by applicable federal, state or local
laws.Other DutiesPlease note this job description is not designed
to cover or contain a comprehensive listing of activities, duties
or responsibilities that are required of the employee for this
role. Responsibilities and activities may change at any time with
or without notice.BqQXlxfZ3I
Keywords: Boston Vision, Brookline , Administrative Assistant, Administration, Clerical , Brookline, Massachusetts
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