Administrative Assistant

Company: Boston Vision
Location: Brookline
Posted on: May 26, 2023

Job Description:

Boston Vision is an academic private practice, at the vanguard of eye care and patient service. Since founding Boston Vision, we have relentlessly pursued both improvement in patient experience and innovation in academic medicine. This stems from our philosophy that only through dedicated emphasis on both scientific pursuit and patient satisfaction can we deliver the best possible medical care.SummaryWe are seeking an energetic, self-starting individual to join our company as an Administrative Assistant (Admin Assistant). Reporting directly to our Chief Executive Officer (CEO), the Admin Assistant would be responsible for a variety of clerical tasks and duties. This can include managing schedules, scanning documents, managing paper and virtual databases, answering the phone and inquiries, responding to emails, collecting and distributing the mail, making deposits and any other administrative tasks as needed. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency with office productivity suites to attention to detail with data entry tasks. Skills such as time management, multitasking, and organizational skills would be preferred. Having a thorough knowledge of our product and service offerings, and prior administrative experience is a strong plus.Essential FunctionsWork closely with the CEO and leadership team to oversee daily business operations such asRunning the mailMaking remote depositScanning and emailing received mail to various departmentsAssisting with sending checks for co-management feesAttending to any correspondence and emails by customers, clients, employees and contractorsAssisting with ongoing projects.Other administrative duties as assigned.Work EnvironmentThis role operates in a professional medical office environment routinely using standard office equipment such as computers, telephones and office equipment.Physical DemandsThis role requires periods of time sitting at a desk using office equipment as well as moving around the office meeting with other staff on an as needed basis.Position Type and Expected Hours of WorkThis is a part-time, non-exempt position. Days and hours of work vary according to the business demands, but two-three days/week is currently needed.Required Education and ExperienceHigh school diploma or equivalent requiredCollege students welcomed to apply1 year of experience as an administrative assistant or relevant position preferredExcellent verbal and written communication skillsExcellent time management skillsBi-lingual Spanish speaking skills a plusAbility to work effectively in a fast-paced environmentWork AuthorizationAll employees must be already authorized to work in the USAAAP/EEO StatementBoston Laser Eye Institute is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state or local laws.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this role. Responsibilities and activities may change at any time with or without notice.BqQXlxfZ3I

Keywords: Boston Vision, Brookline , Administrative Assistant, Administration, Clerical , Brookline, Massachusetts