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Administrative Assistant

Company: Jobot
Location: Brookline
Posted on: September 20, 2022

Job Description:

Commercial Real Estate / Retail / Shopping CentersThis Jobot Job is hosted by: Steven ZachariasAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $40,000 - $55,000 per yearA bit about us:We are a privately-held, commercial real estate company that's actively looking to hire an Administrative Assistant Property Manager in our Brookline office!If interested, apply directly or email me at Why join us?

  • $45,000 - $55,000 base salary
  • Health, Dental, Vision
  • 401k
  • PTO
  • Onsite fitness center
  • Weekly Monday morning breakfast, semi-annual outings and office events.Job DetailsScope of Responsibilities:
    • Track tenant and vendor insurance certificates and emergency contact information.
    • Receive and track tenant work orders.
    • Works with management to develop and create business presentations, management reports, and office forms.
    • Coordinates and arranges business meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges and coordinates luncheons, and travel arrangements.
    • Acts as liaison with vendors to maintain and troubleshoot problems related to office equipment. Maintains related supplies.
    • Acts as liaison with tenants, patients and other visitors to the management office.
    • Coordinates incoming and out going mail for office site and maintains appropriate backup for office files.
    • Composes and types routine correspondence and organizes and maintains office filing system; both paper and electronic files.
    • Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
    • Greets scheduled visitors and conducts to appropriate area or person.
    • Prepares service contracts and late letters for tenants and handles tenant work orders through the Building Engines online platform.
    • Maintains property's preventative maintenance system in Building Engines online platform and prepares monthly reports.
    • Processes invoices through Avid online bill pay service and monitors the accounts payable email.Qualifications:
      • Business experience in a fast work environment is a plus. (banking, financial services, real estate, etc.)
      • Knowledge of Microsoft Office is required
      • Must have excellent interpersonal skills and able to work independentlyInterested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Keywords: Jobot, Brookline , Administrative Assistant, Administration, Clerical , Brookline, Massachusetts

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