Administrative Assistant
Company: The Hollister Group
Location: Brookline
Posted on: June 17, 2022
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Job Description:
Administrative & HR
Contract to Hire
Boston, MA
Job Number: JO-2205-114252
Administrative Assistant
We are seeking a reliable and organized Administrative Assistant to
join the team at a nonprofit giant in the Boston, MA area! This is
a temporary position with the potential of going permanent, and it
starts immediately. The ideal candidate has excellent
organizational skills, relevant experience in an office
environment, and is highly proficient in Microsoft Office.
If you are interested and meet the below qualifications, please
submit a copy of your resume for immediate consideration!
Responsibilities:
Maintain complex calendars independently and in collaboration with
other Administrative Assistants
Schedule various complex appointments, meetings, and travel
arrangements and prepare complex itineraries for multiple
travelers
Handle sensitive issues and information (e.g., payroll or salary
information) with appropriate discretion and confidentiality
Resolve complex problems in a thorough and timely manner, using
discretion and escalating appropriately when necessary
Compose and edit internal correspondence, documents, and
presentations from established content
Manage office supply inventory, working within established supply
budgets; select vendors, use signature and purchasing
authorization
Attend high-level meetings and record, draft, and distribute
(pending approval) minutes from said meetings
Create filing systems and monitor efficiency, initiating changes
and updates to manuals and procedures relevant to the
role/department
Coordinate and schedule interviews for various initiatives as
needed
Qualifications:
2+ years of experience in office administration
Bachelor's or Associate degree strongly preferred
Proficient with Microsoft Office Suite or related software
Excellent verbal and written communication skills
Able to prioritize or delegate competing tasks appropriately
Excellent organizational skills and attention to detail
Good judgment and ability to maintain confidentiality
Prior to starting, candidates will need to pass a background
check.
The majority of Hollister's clients are requiring that employees be
fully vaccinated or complete a request for a religious/medical
exemption. In most cases, onsite work at our clients will require
an employee to be fully vaccinated. If you are applying for onsite
work, please be prepared to provide proof of vaccination.
Our Commitment to Diversity, Equity & Inclusion
The Hollister Group is an equal opportunity employer. We welcome
and encourage applications from people who are under-represented in
their respective occupation or position.
Keywords: The Hollister Group, Brookline , Administrative Assistant, Administration, Clerical , Brookline, Massachusetts
Click
here to apply!
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