Administrative Assistant

Company: The Hollister Group
Location: Brookline
Posted on: June 17, 2022

Job Description:

Administrative & HR
Contract to Hire
Boston, MA
Job Number: JO-2205-114252


Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to join the team at a nonprofit giant in the Boston, MA area! This is a temporary position with the potential of going permanent, and it starts immediately. The ideal candidate has excellent organizational skills, relevant experience in an office environment, and is highly proficient in Microsoft Office.

If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration!

Responsibilities:

Maintain complex calendars independently and in collaboration with other Administrative Assistants
Schedule various complex appointments, meetings, and travel arrangements and prepare complex itineraries for multiple travelers
Handle sensitive issues and information (e.g., payroll or salary information) with appropriate discretion and confidentiality
Resolve complex problems in a thorough and timely manner, using discretion and escalating appropriately when necessary
Compose and edit internal correspondence, documents, and presentations from established content
Manage office supply inventory, working within established supply budgets; select vendors, use signature and purchasing authorization
Attend high-level meetings and record, draft, and distribute (pending approval) minutes from said meetings
Create filing systems and monitor efficiency, initiating changes and updates to manuals and procedures relevant to the role/department
Coordinate and schedule interviews for various initiatives as needed

Qualifications:

2+ years of experience in office administration
Bachelor's or Associate degree strongly preferred
Proficient with Microsoft Office Suite or related software
Excellent verbal and written communication skills
Able to prioritize or delegate competing tasks appropriately
Excellent organizational skills and attention to detail
Good judgment and ability to maintain confidentiality

Prior to starting, candidates will need to pass a background check.

The majority of Hollister's clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, onsite work at our clients will require an employee to be fully vaccinated. If you are applying for onsite work, please be prepared to provide proof of vaccination.

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Keywords: The Hollister Group, Brookline , Administrative Assistant, Administration, Clerical , Brookline, Massachusetts