Research Administrator II (Post Award): Office of Sponsored Research
Company: Joslin Diabetes Center
Location: Brookline
Posted on: June 17, 2022
|
|
Job Description:
The Senior Research Administrator, Post-Award (Research Grants
Administrator II) will, under the direction of the Director, Major
Projects and Post Award Administration, manage a full sponsored
research post-award portfolio including oversight and management of
financial policy, compliance and reporting issues that arise during
the life of the award. Post-award responsibilities involve the
administration of research projects to ensure they operate within
financial limitations as well as their compliance with legal,
sponsor and Center policies and procedures. Position also supports
the development and implementation of research business practices
that establish effective and efficient administrative
operations.This role is a wonderful opportunity to be part of a
remarkable team atmosphere where pre-award, post-award, compliance
and research legal work closely together.Great institution and OSR
for learningPossibility of making a real impact on an individual
basisDue to our smaller size, recognition of individual
accomplishments is apparent to all levels of leadershipRole is a
hybrid of central office administrator and departmental
administrator positions at other institutions. Due to Joslin's size
and structure, there are no departmental research
administrators.Strong collaborative effort with our PI'sAbility to
participate in Center-wide initiatives such as Diversity and
Inclusion, Research Retreat, and other Research-wide effortSmall,
single focus institution with a global impact The interview process
will be conducted virtually, and a Remote/Hybrid work schedule will
be allowed on a schedule to be determined. Responsibilities:Act as
primary post-award service contact for Principal Investigators,
department administrators and Sponsors. Manage the finances of the
sponsored projects for assigned divisions, departments and
programs. Conducts timely financial analysis, reporting, and
invoicing of sponsored awards, by providing PIs financial summaries
and reports in a spreadsheet format that is easily understood by
the lay reader, and that agree to Joslin financial systems. Modify
spreadsheet report format to meet PI's program needs, and include
data necessary for PI decision-making. Present concerns and issues
needing PI attention: time sensitive matters, PI decision needed,
PI approval required, etc. Allocate salaries to sponsored projects
at the direction of Principal Investigators, in accordance with the
award and sponsor guidelines. Determine affordability of proposed
salary allocation. Prepare and approve job requisitions, Change of
Status, terminations and other related paperwork. Collaborate with
HR to ensure the annual performance evaluation and salary increases
process is completed within established parameters.Communicate
accurate and timely financial data to principal investigators,
sponsors and others. Interpret and translate financial data so it
is understandable for the non-specialist. Investigate any anomalies
and provides timely resolutions. Reallocate budgets and initiate
costs transfers with supporting PI approval. Monitor and approve
all personnel, equipment, materials & supplies, and other grant or
contract expenditures to manage project spending within budget
limitations and award submission of any required financial
reporting or billings.Collaborate on a regular basis with Research
Finance to ensure effective OSR performance in areas of financial
reporting, budgeting and compliance. . Comply with specialized
research accounting requirements for cost transfers, effort
reporting and recharge operations.Work with Research Finance to
close sponsored project accounts, resolve deficits, determine
carryforwards and approve final closeouts. Coordinate with Research
Finance the monitoring of accounts Receivable (A/R) and collection
activity as well as account reconciliation and closeout.Monitor
account activities regularly to analyze deficits and balances. Work
with the Post Award Associate Director as needed to alert PIs and
others as appropriate regarding potential issues, and resolve
issues promptly. Support efforts to manage the use of core
laboratories and other research facilities for optimal
productivity, as applicable.Execute the budget process to develop
annual investigator, core or other budgets according to assigned
portfolio.Assist with the A-133 audit as requested.Request sponsor
authorization as necessary on changes in principal investigator,
scope of work, key personnel effort, performance site, or proposed
funding period; carryforward funds; unobligated balances; no cost
extensions, budget reallocations; etc.Assist with review, planning
and approvals for subcontracts/awards from the appropriate
authorizing official. Perform post-award administrative activities
to ensure that all awards, subcontracts with collaborating
institutions, and modifications to them, reflect the institutional
interest and are compatible with institutional policies and
procedures. Interpret complex terms and conditions and apply
understanding of federal regulations in order to perform quality
control checks on new awards and modifications. Capture essential
reporting requirements, schedules/reviews financial and
non-financial reports. Stay current on all regulations and
requirements regarding federal and other sponsored grant activity.
Remain abreast of current trends, practices, regulatory and/or
policy changes of granting entities, which may impact internal
processes or programs. Provide continuing education to post award
staff on external regulations.Interfaces regularly with the
Director, Research Compliance/Assurance & Programs, Pre-Award
Administration and other Joslin Divisions to ensure compliance with
all regulations.Ensure all regulatory trainings and approvals are
met before and after all grant submissions and awards are made,
including but not limited to IRB, IACUC, FCOI and so forth as
applicable.Communicate with sponsors collaborators and others about
the business aspects of sponsored projects on behalf of the
investigators.In collaboration with Pre-Award prepare just-in-time
documentation or other information required for sponsor grant
application processing and award issuance.Participate in the
development and implementation of new internal policies, procedures
or practices to ensure compliance in the conduct of research
applicable with federal regulations, state and all other regulatory
bodies governing grant compliance.Gains buy-in and support for
compliance by explaining to PI the importance of compliance to
Joslin as a whole and consequences for the Center for
non-compliance by individual faculty of staff. Guide faculty and
staff on what is compliant, what is acceptable and appropriate, and
what also most fully supports the scientific program.Qualifications
Include:Bachelor's degree, or the equivalent combination of
education, training and experience from which comparable skills can
be acquired.Three or more years' prior experience in research
administration with an emphasis on post-award in an academic
research/hospital environment preferred.Broad knowledge of policies
and regulations governing federal funding and accompanying
compliance issues.Must be able to interpret PHS and other grand
sponsor policies, including OMB circulars A-110, A-122, and A-133,
the Federal Demonstration Partnership/Research Terms and Conditions
and agency-specific terms and conditions including the PHS Grants
Policy Statement and related grant management requirements to
ensure accurate proposal submission.Knowledge of electronic federal
proposal/award management systems including grants.gov and eRA
Commons; Knowledge of basic intellectual property principles.Strong
written and verbal communication skills to effectively communicate
with diverse segments of the institution, provide training, and
respond to end-users questions regarding electronic grant
management system.Ability to work independently to identify
problems and solutions that meet the occasionally competing needs
of research, other internal departments, sponsoring agencies or
regulatory bodies.Strong detail orientation when reviewing grants
terms and conditions against account to ensure accuracy and
compliance.Skill in prioritizing workload to complete work in
timely manner where there are pressures of deadlines, competing
requirements, and fluctuation workloads, without sacrificing
quality. Ability to work under pressure.Demonstrated track record
in a front-line service-oriented position, involving extensive
customer service and relationship building. Ability to explain
departmental policies and standard operating procedures related to
sponsored research functions and agency regulations to
investigators to gain buy-in and acceptance. Joslin is an Equal
Opportunity Employer of Minority/Female/Individuals with
Disabilities/Protected Veterans.Joslin values diversity and
inclusion, and we encourage diversity applicants.Joslin Diabetes
Center is an Equal Opportunity Employer and it is the policy of
Joslin to prohibit discrimination of any type and to afford equal
employment opportunities to employees, and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, age, genetic information, marital/parental status,
disability status, protected veteran status or any other status
protected by law.
Keywords: Joslin Diabetes Center, Brookline , Research Administrator II (Post Award): Office of Sponsored Research, Administration, Clerical , Brookline, Massachusetts
Click
here to apply!
|