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Library Business Manager/Accountant I

Company: Town of Brookline
Location: Brookline
Posted on: May 12, 2022

Job Description:

Job DescriptionThe Public Library of Brookline is seeking a Library Business Manager/Accountant I to join our team. This position assists the Library Director in all business practices across the Department. Will direct, facilitate and prepare all necessary administrative functions to ensure the timely and accurate processing of business functions including, maintenance of financial records and reports; accounts payable, budget monitoring and preparation, updating revenues and expenses, prepare requisitions, and issuing of purchase/service orders and inventory.Qualifications:Associate's Degree in accounting, business administration, finance or a related field; 2-3 years of accounting experience; or an equivalent combination of education and experience; municipal library experience preferred.Knowledge of business practices and procedures; financial computer applications, including word processing, spreadsheets and email required. Ability to organize time, prioritize duties and to accomplish tasks with a high level of accuracy and attention to detail. Social media experience required.Starting salary is $28.22 hourly (Increases to $29.07 on July 1, 2022.) Please apply with resume and cover letter by May 23, 2022. Library Business Manager/Accountant I Job DescriptionPrimary PurposeAssists in business operations of the department, performing a wide range of administrative and financial duties. Performs other related duties as required. Essential Duties and ResponsibilitiesThe essential functions or duties listed below are illustrations of the type of work that is performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Assists the Library Director in all business practices across the Department areas; prepares and maintains financial records and reports; including but not limited to, accounts payable and receivable; develops standardized internal control system for monitoring, ordering, and distributing Department inventory, office equipment and supplies.
  • Performs daily review of bills and invoices submitted by vendors, suppliers and contractors for completeness and accuracy; ensures timely and accurate payment of invoices; ensures proper back-up of payment records.
  • Directs, facilitates and prepares all necessary administrative functions to ensure the timely and accurate processing of the Department's various business functions including, but not limited to requisitions, receiving invoices, budget transfers, supporting documentation, etc.
  • Ensures the completeness and accuracy of the accounts payable coding form; enters vouchers into the automated general ledger (MUNIS). Issues automated purchase/service orders; ensures proper back-up of purchase/service order records.
  • Regularly monitors and prepares budget documents for Director's review, reconciles monthly and quarterly accounts with the Town Treasurer, Comptroller, bank and credit card companies; assists in updating revenues and expenses for all department programs and facilities through document preparation and review; performs close-out operations at the end of the fiscal year.
  • Assists in developing and executing marketing plans for Department, including branding, advertising and department's public visibility; may assist Librarians I and II with social media sites as needed and directed by the Town Librarian.
  • Assists staff, vendors, the public and other departments in the furnishing of information and the resolution of problems; suggests alternative courses of action; researches questions.
  • Regularly prepares various reports for the Director. Completes special projects and provides additional administrative assistance. Performs similar or related work as directed, required, or as situation dictates.SupervisionSupervision Scope: Performs varied and responsible duties requiring knowledge of library operations; duties require considerable attention to detail and accuracy and the exercise of judgment and initiative to carry out operations; and is required to be flexible in the approach to the workload. Supervision Received: Works under direct supervision of the Library Director, following established department policies and appropriate professional standards; works independently to implement the policies and directives of the Director. Supervision Given: NoneWork EnvironmentPerforms work in office conditions; the volume of work is relatively stable, subject to cyclic and seasonal fluctuations. Operates standard office equipment such as a personal computer and peripherals, including printers, copier and handheld and mobile electronic devices. The employee has ongoing contact with staff, senior management, other Town and School departments, vendors and the public. Errors could result in interruption of service, loss of department services, and financial loss to the Town. Recommended Minimum QualificationsEducation and ExperienceAssociate's Degree in accounting, business administration, finance or a related field; two to three years of accounting experience; or an equivalent combination of education and experience; municipal library experience preferred. Knowledge, Ability and SkillKnowledge of business practices and procedures and library operations; knowledge of financial, billing and budgeting procedures; knowledge of various business and financial computer applications, including word processing and spreadsheets.

    Ability to organize time, prioritize duties and to accomplish tasks within a deadline, with accuracy and attention to detail; ability to work independently; ability to communicate effectively verbally and in writing, including effective communication through email and social media.Analytical and organizational skills; strong communication and interpersonal skills with an ability to work independently or as a member of a team.Physical RequirementsMinimal physical effort is required to perform duties; ability to sit, speak and hear and operate office equipment; vision requirements include the ability to read and analyze documents and use a computer.This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Keywords: Town of Brookline, Brookline , Library Business Manager/Accountant I, Accounting, Auditing , Brookline, Massachusetts

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