Sr Director of Finance & Operations
Company: University of Massachusetts Boston
Location: Boston
Posted on: May 4, 2024
Job Description:
Update your profile details, view your application and
progress.Keep informed about job opportunities at UMass Boston.Sr
Director of Finance & Operations Apply now Job no: 522951
Position Type: Staff Full Time
Campus: UMass Boston
Department: VC-University Advancement
Pay Grade: 34
Date opened: 08 Apr 2024 Eastern Daylight Time
Applications close: 10 May 2024 Eastern Daylight TimeGeneral
Summary:The Senior Director of Finance and Operations will play a
pivotal role in the Finance/Advancement Services area within
University Advancement. The Sr. Director of Finance and Operations
will oversee the management of financial functions relating to gift
reporting, endowments, procurement of goods and services and
operations. The Sr. Director of Finance and Operations will work on
special projects assigned by the Vice Chancellor and senior
leadership team. The Sr. Director of Finance and Operations will
report to the Assistant Vice Chancellor of Finance and
Operations.B. Examples of Duties:
- Review endowment and current-use gift agreements filled out by
major gift officers and corporate/foundation staff before
submission to the UMass foundation and Assistant VC for approval.
Ensure that the fund purpose for the endowment agreement is in line
with the Foundation Gift Agreement Guidelines and current use
agreements can be administered at the campus level based on fund
criteria.
- Prepare Public Higher Education Endowment Incentive Program
Reports (PHEEIP) for the foundation based on the matching gift
criteria approved. Review contributions posting to UMass
Foundation's Endowment system Stellar to ensure PHEEIP
contributions has been applied to the endowments designated to
receive PHEEIP matching funds.
- Work closely with the Controller and the Sr. Accountant at the
UMass Foundation to monitor donations received by the UMass
Foundation designated to the Boston Campus. Work with Advancement
services gift processing team to ensure gifts are recorded on
Constituent Relations Management System (CRM).
- Manage remote deposit account to ensure cash is reconciled in a
timely manner and donations are transferred to the appropriate gift
account.
- Prepare a quarterly pledge schedule of pledges 25k and above
for the UMass Foundation and the university's controller's office.
Compile copies of pledge agreements and payments for submission
with the pledge schedule.
- Work collaboratively with the Office of Budget and Financial
Planning and the Controller's office to set up new gift accounts.
Once new accounts are established notify departments of new
chartfield information. Also, ensure new chartfield information is
recorded in ADVANCE in the allocation table.
- Work collaboratively with Corporate and Foundation's team in
university advancement regarding grant activity to ensure pledge
commitments and payments are recorded in ADVANCE. When appropriate
contact ORSP and UMass Foundation to follow up on the status of the
award. Access peoplesoft Finance query to confirm cash award.
- Respond to gift inquiries from deans, assistant deans,
directors and principal investigators and business managers
regarding current use gifts and endowment distribution to the
campus, research discrepancies and work with the Office of Budget
and Financial planning and the controller's office to resolve
issues. Run appropriate reports from PeopleSoft, ADVANCE and
endowment system Stellar to resolve issues.
- Work closely with departmental staff to ensure purchase orders,
and invoices are paid in accordance with university policies;
Approve travel and purchase orders on-line, prepare contracts for
goods and services in accordance with university policies.
- Prepare and monitor gifts of securities made through university
broker for donations made to the foundation and Boston current-use
accounts. Work closely with the Treasurer's Office, UMass
Foundation and BYN Mellon to ensure proceeds from stock are
credited to the correct account.
- Process non-cash charitable contributions, obtain the 8283 form
from the donor, and follow-up with the Treasurer's Office to obtain
signature of the university treasurer. Ensure the Controller's
office has appropriate documentation (gift agreement, 8283 form,
appraisal) to record on the university's Asset Management system
(AMS).
- Work closely with the University's Bursar's Office and the
UMass Foundation to ensure wire and ACH transactions are processed
and transferred to the correct gift account.
- Perform other duties as assigned. C. Minimum Qualifications:
Bachelor's degree in Accounting, business administration, Finance,
Management Information Systems, or a closely related field, and at
least five to seven years of financial operations experience in a
higher education setting or non-profit. Preferred Qualifications:
- Experience working with enterprise systems (i.e. human
resources, finance, summit, BuyWays)
- Experience working with Customer Relationship Management
software (CRM) such as Salesforce, ADVANCE, or other CRM
products.Knowledge, Skills and Abilities:
- Knowledge of accounting systems and practices.
- Ability to compile, review and reconcile data for accuracy,
completeness and compliance.
- Knowledge of CASE Reporting Standards and Management
Guidelines; as well as GASB (Government Accounting Standards
Board).
- Knowledge of IRS guidelines pertaining to cash and non-cash
contributions
- Self-driven ability to understand, discover, resolve, and
recommend options to solve complex business issues.
- Excellent written and oral communication skills in order to:
identify and articulate business challenges, project objectives,
and analytical approach.
- Ability to work independently as well as in a collaborative
team environment.
- Strong organizational skills to handle several projects
simultaneously, accommodate shifting priorities and meet
deadlines.
- Candidate should enjoy problem solving and be very good at
troubleshooting.
- Proficiency with Microsoft Office Suite
- Demonstrated ability to expedite work through complex business
systems.
- Ability to work in a fast-paced work environment.
- Ability to maintain confidentiality standards and handle
sensitive information in a discretionary manner.Application
Instructions:Please apply online with your resume, cover letter and
list of three professional references.Review of candidates will
begin following the application closing date.Only Internal
candidates in the Professional Staff Bargaining Unit will be
considered during the first 10 business days of the posting. All
other candidates will be considered after that period.Salary Ranges
for the appropriate Pay Grade can be found at the following
link:All official salary offers must be approved by Human
Resources.UMass Boston is committed to the full inclusion of all
qualified individuals. As part of this commitment, wewill ensure
that persons withdisabilitiesare provided reasonable accommodations
for the hiring process. If reasonable accommodation is needed,
please contact HRDirect@umb.edu or 617-287-5150.All official salary
offers must be approved by Human Resources.The University of
Massachusetts Boston provides equal employment opportunities to all
employees and applicants for employment without regard to race,
color, religion, gender, gender identity or expression, age, sexual
orientation, national origin, ancestry, disability, military
status, genetic information, pregnancy or a pregnancy-related
condition, or membership in any other legally protected class. The
University of Massachusetts Boston complies with all applicable
federal, state and local laws governing nondiscrimination in
employment in every location in which the university operates. This
policy applies to all terms and conditions of employment.UMass
Boston normally does not provide H-1B visa sponsorship for
non-academic positions.The University of Massachusetts Boston is
committed to providing a safe and secure environment that is
supported by qualified employees for all of its students, faculty
and staff to carry out the University's teaching, research and
public service missions. As a condition of employment, the
University will conduct appropriate background check reviews. For
more information, please see the University of Massachusetts Boston
campus policy and procedures for employee background reviews.
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Keywords: University of Massachusetts Boston, Brookline , Sr Director of Finance & Operations, Accounting, Auditing , Boston, Massachusetts
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